AI Prompt to Extract Data from Supplier Documents
Manufacturing | AI prompt

Use this when: You need key fields from supplier quotes or specs, for a person to verify.

Extract the fields below from this supplier document, as a table.

Fields: supplier, part number, description, material or grade, quantity breaks, unit price, currency, lead time, minimum order, validity date, shipping terms.

Rules:
- Copy values exactly as written.
- Write "Not stated" if a field is missing. Don't calculate or assume.
- Give the page or section for each value.
- List anything unusual at the end, such as surcharges or conditions.

Document:
[paste text]

Before you use this: Check prices, tolerances and specs against the original before ordering, and check your confidentiality terms.

Fill in the items in square brackets and adapt this to your business.
Free template from SAZ: https://playbooks.saz.ca/p/manufacturing-ai-prompt