AI Prompt to Turn Technician Notes into a Draft Report
Leak detection and infrastructure | AI prompt

Use this when: A technician's rough notes need to become a clean draft for review.

Turn these field notes into a draft leak inspection report.

Notes:
[paste notes, with names and unit numbers replaced by placeholders]

Use these headings: Summary, Areas Inspected, Methods Used, Findings, Areas Not Accessed, Recommended Next Steps.

Rules:
- Use only what's in the notes. Don't add readings, causes or conclusions.
- Keep observations and likely causes clearly separate.
- If something needed for the report is missing, list it under "Questions for the technician".
- Write plainly for a property manager who isn't a technician.

Before you use this: The technician who did the work must review and approve the report before it goes out.

Fill in the items in square brackets and adapt this to your business.
Free template from SAZ: https://playbooks.saz.ca/p/leak-detection-infrastructure-ai-prompt